STANDARD COMPETENCIES:

 

 I.      Describe the management functions necessary to operate a records management program effectively.

 II.     Identify the three levels of records management positions and common job titles associated with each level.

 III.    Describe the classification of records used in an office.

 IV.     Diagram and apply the records cycle¿creation, use, storage, transfer, and disposal.

 V.      Outline the proper steps to follow in establishing a records management system.

 VI.     Demonstrate correct filing procedures according to various filing classification methods, their advantages, and their disadvantages processing the records manually and/or with a computerized database.

         A.      Alphabetic

         B.      Subject

         C.      Numeric

         D.      Geographic

 VII.    Identify the basic types of correspondence storage equipment and supplies and describe the basic criteria for selecting them.

 VIII.   Identify the advantages and disadvantages of three storage systems that can be purchased.

 IX.     List the stages in the life cycle of a record through its creation, storage, retrieval, and disposition.

 X       List the steps to locate a misfiled record.

 XI.     Describe how various automated records systems are combined into a network of records systems.

 XII.    Define the terms used in micro image records, their uses, and the steps involved in filming, processing, and duplicating a micro records.

 TOPICAL OUTLINE:

 

 I.      The role of a records manager

 II.     Records management laws and legislation

 III.    Coding, indexing, filing, retrieval

         A.      Alphabetic

         B.      Subject

         C.      Numeric

         D.      Geographic

 IV.     Records management technology

         A.      Storage

         B.      Automated Systems

         C.      Image Records

 V.      Records management control

 VI.     Records management career opportunities and job descriptions